Privacy Policy

This Privacy Policy explains how Jobdomain ("Jobdomain", "we", "us") collects, uses, shares and protects personal data when you visit jobdomain.co, apply for a role, or engage with us as an employer or partner agency.

Jobdomain sources, screens and places workers in the Netherlands, Germany, Sweden and the UAE. Because we handle sensitive documentation — including identity, passport, work-permit and visa information — we take data protection seriously and process this data under the EU General Data Protection Regulation (GDPR) and applicable local law in each country we operate in.

1. Who is responsible for your data

Jobdomain is the data controller for personal data processed through this website and our recruitment services. For any privacy question or request, contact us at privacy@jobdomain.co.

2. What data we collect

If you're a candidate applying for a role, we may collect:

• Name, date of birth, nationality and contact details
• CV, work history, skills and qualifications
• Passport, national ID, and work-permit or visa documentation
• Photographs, where required for identification or visa applications
• Health or medical fitness certificates, where a role legally requires them
• Any information you provide through the contact form or in correspondence with us

If you're an employer or partner agency, we may collect:

• Company name, registration details and business address
• Contact person's name, role, email and phone number
• Role requirements, headcount and placement timelines you share with us

If you simply visit the website, we may collect:

• Technical data such as IP address, browser type and pages visited, where analytics or hosting logs are in use
• Information you submit through the newsletter sign-up form

3. Special category data

Some information we handle — particularly health or medical fitness certificates required for certain roles — is "special category data" under Article 9 GDPR and receives extra protection. We only collect this where it's legally required for the role or visa process, and we rely on your explicit consent or another lawful basis permitted under Article 9 before processing it.

4. Why we process your data

Purpose	Legal basis (GDPR Art. 6)
Assessing your application and matching you to a role	Performance of, or steps prior to, a contract (6(1)(b))
Preparing and submitting work-permit/visa documentation	Performance of contract; legal obligation (6(1)(b), 6(1)(c))
Responding to employer or agency enquiries	Legitimate interests (6(1)(f))
Sending newsletter updates	Consent (6(1)(a)) — withdrawable at any time
Record-keeping required by labor or immigration law	Legal obligation (6(1)(c))

5. Who we share your data with

We share personal data only where necessary to deliver our services, including with:

• The employer you're being placed with, or the client you're recruiting for
• Relevant government and immigration authorities, embassies and consulates in the Netherlands, Germany, Sweden and the UAE
• Partner or sending-country recruitment agencies involved in your placement
• Service providers who support our operations (e.g. hosting, email, IT support), under data processing agreements
• Professional advisers, where necessary (legal, accounting)

We do not sell personal data to third parties.

6. International data transfers

Because we place workers in the UAE — a country without an EU adequacy decision — and may work with candidates or partner agencies outside the EEA, personal data may be transferred outside the European Economic Area. Where this happens, we rely on appropriate safeguards required by GDPR, such as the European Commission's Standard Contractual Clauses.

7. How long we keep your data

We retain candidate data for 12 months after our last contact with you if you are not placed in a role, unless you ask us to delete it sooner. Where you are placed, we retain records for as long as required by applicable labor, immigration and tax law in the relevant country — this can be several years.

8. Your rights

Under GDPR, you have the right to:

• Access the personal data we hold about you
• Correct inaccurate or incomplete data
• Request erasure of your data, where legally possible
• Restrict or object to certain processing
• Receive your data in a portable format
• Withdraw consent at any time, where processing is based on consent
• Lodge a complaint with your local data protection authority (e.g. the Autoriteit Persoonsgegevens in the Netherlands)

To exercise any of these rights, email privacy@jobdomain.co.

9. Cookies

This site may use essential cookies required for it to function, and — if analytics or marketing tools are added — non-essential cookies that require your consent under EU ePrivacy rules.

10. Children

Our services are intended for individuals aged 18 and over. We do not knowingly collect data from minors.

11. Security

We apply appropriate technical and organizational measures to protect personal data against unauthorized access, loss or misuse, particularly given the sensitivity of identity and immigration documents we handle.

12. Changes to this policy

We may update this policy from time to time. Material changes will be reflected by an updated "Last updated" date at the top of this page.

13. Contact us

Questions about this policy or how we handle your data: privacy@jobdomain.co
Jobdomain